80th Monaco Automobile Grand Prix: Practical information – Required documents
As the number of requests for berth reservation is much higher than the number of places available, the Automobile Grand Prix allocation Commission will give priority to those directly related to Formula 1, the Monaco Grand Prix and their sponsors.
Any advertising or marketing approaches, after the notification of the Commission, by the applicant to prospective clients with the offer of Hospitality products, including the sale of the berth, shall result in the re-examination of the application and the allocation of the berth. This may result in the cancellation of the acceptance of the application submitted. In these circumstances, SEPM reserves the right to retain the application fee.
ATTENTION : ONE FILE PER YACHT
You wish to berth a vessel in the port of Monaco during the 80th Monaco Automobile Grand Prix which will take place from 25 to 28 May 2023.
For this purpose, please find below the information including the general conditions to be respected and the formalities to be completed, when requesting a berth for the 2023 AutomobileGrand Prix.
Requests for berths during the Formula 1 Grand Prix can only be made online until 28 February 2023.
In order for your berth request to be taken into account, we would be grateful if you could pay a booking fee of 270 € VAT included, and send us the following documents
- If sponsor on board: original letter from the sponsor, signed by identifiable and authorised persons, mentioning the name of the boat, to the following address :
SEPM – Grand Prix 2023 – 30, quai l’Hirondelle – BP 453 – 98000 Monaco
The SEPM reserves the right to check these documents.
- The Automobile Club of Monaco pass form, duly completed to be sent to firstname.lastname@example.org
- Copy of the charter contract (if chartered boat) to be sent to email@example.com
- The application fee can be paid directly to the company’s head office, by remote payment by contacting our billing department on +377 97 77 30 00, or by bank transfer. This amount will be retained by SEPM, regardless of whether the application is complete or incomplete, and regardless of the decision taken by the Allocation Committee.
IF PAYMENT IS MADE BY BANK TRANSFER, THE COSTS ARE TO BE BORNE BY THE CLIENT
BENEFICIARY : SEPM / BANQUE : BNP PARIBAS / ADRESSE : 1 BD DES MOULINS – MONACO
IBAN : MC 58 3000 4091 7000 0102 8952 576 / SWIFT CODE : BNPAMCM1XXX
PLEASE NOTE THE NAME OF THE YACHT
Incomplete applications or those received after the deadline cannot be examined by the allocation committee.
The SEPM verifies the completeness and compliance of the application within 5 working days of submission.
1.1 Incomplete or non-compliant application
If the application is incomplete, non-compliant, or contains unusable or dubious documents, it will not be processed and the application fee will be retained by SEPM.
1.2 Complete application
A complete application is considered for examination by the Allocation Committee.
A complete application may be subject to a subsequent verification by the SEPM of the validity or authenticity of the various documents and declarations making up the application.
If a lack of validity or authenticity is found, the application will be invalidated and the application fee will not be refunded.
2. Compliance requirements
The names and signatures of the persons named or authorised in the application must be authentic (original documents). The applicant may attach any proof of authenticity of signatures that he/she deems necessary.
The SEPM reserves the right to verify the authenticity of the documents and signatures submitted in the application, and may, if necessary, request legal authentication of the signatures.
2.2 Mooring fees and other costs
The applicant, who signs the booking request and commitment form, is responsible for the payment of all fees and charges.
2.3 Period of occupancy
Occupation of the berth runs from Monday 22 May at 12:00 to Monday 29 May 2023 at 12:00. Vessels must arrive in the port no later than 20:00 on Wednesday 24 May 2023. They may only leave the port at the end of the event, i.e. at the earliest on Sunday 28 May 2023 from 19:00.
If the yacht wishes to extend its stay, it will be necessary to make a berth reservation via the website www.ports-monaco.com (Booking request)
3. Berth assignment
The allocation of berths for the Automobile Grand Prix is carried out by an Allocation Committee which examines each file individually. Vessels will be placed according to the pricing zone and to the requirements of the port.
The stopover during the period of the Grand Prix Automobile is subject to a special flat rate. (Download the Grand Prix Automobile 2023 rates)
The SEPM Management will inform the applicants by e-mail of the decision of the Allocation Committee.
3.2 Payement of the fees
The fees must be paid in full within the deadline indicated in the acceptance e-mail, otherwise the allocation will be cancelled. Upon receipt of payment, the corresponding invoice will be issued and forwarded.
3.3 Cancellation by the applicant
Any cancellation of a reservation must be made in writing to the SEPM headquarters.
It must include the name and signature of the applicant, as well as the reason for the cancellation. It will be taken into account on the date of arrival at the SEPM. The notice of cancellation received is permanent and cancels the allocation. No refunds of the mooring fee will be made in the event of cancellation.
3.4 Health crisis
In the event of the official cancellation of the Grand Prix or the holding of the practises behind closed doors, the SEPM undertakes to reimburse the application fees and mooring fees already paid.
3.5 Change of vessel
No change of vessel will be accepted for any reason and will be considered as a cancellation (3.3).
3.6 Terms and conditions of vessel’s exclusion
Any advertising or marketing of access to a yacht after the Commission will result in the re-examination of the berth allocation. This may result in the cancellation of the acceptance of the application submitted. The application fee will be retained by SEPM.
3.7 Decision of the Allocation Commitee
The decision of the Allocation Committee is definitive and without appeal